Frequently asked questions
Q: When will the Data conversion take place?
A: Members will have parallel access beginning December 5, during which time they can access the new Data Share version while still having access to the legacy version.
The full conversion will take place on December 18, after this date listing entry and data changes will no longer be allowed in the legacy database. The legacy database will remain available until January 31, 2024, but will contain latent data as it will not be updated.
Q: What is the RESO Data Dictionary and why are we using this?
A: The RESO (Real Estate Standards Organization) Data Dictionary is the real estate industry’s universal language for data. RESOs mission is to create and promote the adoption and utilization of standards that drive efficiency throughout the real estate industry.
Using the RESO Standard to align the fields of all MLSs in the Data Share will ensure the most accurate search functionality across the data share allowing users to conveniently search all participating MLSs data at the same time.
Q: How will the conversion affect existing listings?
A: FBS has a data team that will map original data fields to their new RESO standardized data fields where it is applicable. If the original data field has been removed and there is no conversion option, then the field will be added to the listings' public remarks.
Q: What is the difference between a Field name and a Detail?
A: The Field Name is the header, such as Status, Appliances, and Parking Features. A Detail is a specific item such as Dryer, Washer, Addition Parking, etc. Changes will be made to both Field Names and Detail options.
Q: Will my incomplete listings also be converted?
A: Incomplete listings will not be converted. Please submit all incomplete listings to either Active or Coming Soon status before the full conversion on December 18.
If your listing is not ready to add before that time, we encourage you to print out the input form of your legacy incomplete listing. You will be able to use the conversion tool to re-enter your listing into the new MLS Data Share system.
Q: I am adding a listing but I’m not sure where to find the new name for an original field I was using.
A: We have created a tool for your convenience. Access this tool here. Use this tool to type the original field name and see if the field was affected. You will be able to lookup what a field has been converted to and where to find it on the new input sheet.
Q: How can I see what has been converted?
A: We have detailed conversion sheets available for your convenience! You may access the conversion sheets here to find a breakdown of what was converted, new field names, and what has remained unchanged.
We also provide a conversion search tool HERE. Use this tool to search the original field name and determine if they field was affected. The tool allows you to search what a field has been converted to and where to find it on the new input sheet.
Q: Will my saved searches be impacted?
A: Saved searches will be impacted and will require you to make certain changes to your search parameters. Beginning December 4 during the parallel access period, please review their saved searches for fields that will not be converted. Remember, some details will now be under different field names which will cause a break in searches using “and/or/not” search functions.
Q: How can I prepare to manage my saved searches and subscriptions before I have access to the data conversions?
A: We recommend cleaning out any outdated subscription email and/or saved searches. Removing unused searches and subscriptions from your profile system will help in reviewing these items after the conversion.
Q: What is the difference between Expire, Cancel, and Withdrawn?
A: CANCELED means that the listing contract has been terminated prior to the Expiration Date.
EXPIRED means that the listing contract has reached its termination date and there is no longer a contract between the seller and listing agent.
WITHDRAWN means the listing has been temporarily withdrawn from the market, but a contract still exists between the seller and the listing agent.
Q: Does my login change?
A: Your login number stays the same. It should be your license number, in the past it was spc. and your license number.
If you try to log in directly to flexmls.com or the flex mobile pro app you will now use the identifier spa. And your license number you will no longer use spc. as that will be the legacy database.
When you access the member dashboard through www.spacecoastmls.com you only need to use your login number you do not need to use the identifier, spa or spc.